About Exhibiting at Healthy America 2025

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The Quad Hours

Monday June 23 2:00 PM – 8:00 PM: Exhibit Booth Setup   

Tuesday June 24 8:30 AM – 10:30 AM: Exhibit Booth Setup
10:30 AM – 4:30 PM: QUAD OPEN!   

Wednesday, June 25 

10:30 AM – 4:00 PM: QUAD OPEN!
4:00 – 8:00 PM: Exhibit Booth Breakdown  

Organization Table $1,695
1 full conference pass, 6' skirted table, 2 chairs, wastebasket (basic shared power included)  
 
10' x 10' Booth $3,140    

2 full conference passes, 10' x 10' piped and draped exhibit space, 6' skirted table, 2 chairs, wastebasket  
 

20' x 20' Island Booth $13,440  

8 full conference passes  

All exhibitors receive the following visibility:  

-Listing in the Exhibitor Directory  

-Listing in the conference mobile app 

-Pre-conference or post-conference direct mail list of attendees (excludes email), upon PFC approval of marketing material  

-Opportunity to host giveaway(s) at your booth  

-Opportunity to purchase additional Quad-only passes for the discounted price of $100 each  

Additional Exhibitor Services

Below you will find some of the most commonly purchased exhibitor services. These costs vary from city to city, and as soon as we receive the official 2025 Exhibitor Kit we will post it here.  

Carpeting/Flooring: Carpeting will be provided throughout the entire exhibit hall area. However, exhibitors are welcome to provide/rent other flooring if they would like.   

Furniture: All booth packages come with a minimum of: (1) table, (2) chairs, (1) wastebasket, (1) ID sign. Startup booths come with a kiosk setup: (1) counter-height stool and (1) wastebasket. If you have purchased a 10’x10’ booth or a larger booth, you are welcome to bring in other furniture of your own or rent furniture. Furniture will be available to rent through our conference decorator, Freeman.  Power/Electricity: This can range from a simple outlet for basic electrical needs to more elaborate electrical requirements depending on your booth needs (signs that light up, tablet bases/chargers, etc.). Not all exhibitors require power; however, it is available if needed.  

WiFi: There will be basic WiFi throughout the convention center for all attendees, meant for checking/sending emails, etc. If you need to stream/play demos on a tablet/screen, you may want to consider purchasing dedicated bandwidth.  

Shipping: Exhibitors are welcome to ship booth materials using any shipping company they would like. Freeman is the company managing our conference décor and setup. Shipping through Freeman will ensure that booth materials are received, held, and transported directly to your booth location so that when you arrive you can simply unpack those materials and set them up. Similarly, shipping back through Freeman makes it so that you can simply pack up booth materials, add a shipping label, and leave packages at your booth location for them to pick up and ship out for you.  Lead Retrieval: Some exhibitors purchase this service to be able to scan attendee badges and collect their contact information. Alternatively, you can also collect business cards, host a raffle with giveaways, or have a signup sheet at your booth.  

Food & Beverages: You may not bring outside food or beverages intended to be distributed to attendees into the Convention Center. If you would like to offer food and/or beverages to attendees at your boot, you can order directly through the Catering Service. If you are a dining service that would like to offer samples of your products, please reach out to us for appropriate forms and fees.   

Exhibit Display Requirement & Limitations 

Please limit the height of displays as follows: 

10’x10’ Booths: From the back wall 4 feet toward aisle, display should be no higher than 8 feet. From this mid-point out to the aisle, the display height should be no more than 4 feet. Height restriction for all inline booths is 8 feet.  

Organization Booths: Display should be no higher than 8 feet. Signage may be displayed on table or behind table, but not in front of table. No additional furniture or display tables are permitted in this space.  

20’x20’ Island Booths: Booth structures/displays should be no higher than 16 feet and should be contained within the 20’x20’ designated space.   

SCAM ALERT! Patient First Coalition will never reach out to you directly to book hotel rooms and we do not sell our attendee list. Confirmed partners, sponsors and exhibitors receive pre- and post-conference attendee lists directly from Patient First as part of their benefits packages at no extra charge. If you receive calls or emails from any third-party vendor offering reservations or an attendee list, we strongly advise that you do not give these solicitors any personal information or payment.